Directors loan accounts – Bed & Breakfasting Rules

Bed and Breakfasting Rules are not what you think.

Throughout an accounting period a director can withdraw monies from the company against the Director’s Loan account (DLA), the withdrawals usually being satisfied by the taking of a salary and/or bonus and/or dividends (dividends being preferable as no NICs are payable) or by repaying the monies withdrawn.

By the end of the accounting period sufficient repayments should have been made to cover the amount withdrawn, however this does not always happen. If insufficient repayments have been made, the DLA will show a debit balance owed back to the company, in effect, this means the director has borrowed from the company (usually interest free) and the loan has not been repaid.

Director Loan Account Tax Implications

If insufficient retained profits are available to enable a dividend to clear the borrowing or if the amount outstanding is not repaid by other means, there will be tax implications. Payment via a bonus may be way of repayment should there be no retained profits to facilitate a dividend.

Under the close company rules for loans to participators (which includes directors), a corporation tax charge arises on the outstanding loan balance if the loan has not been repaid nine months and one day after the year end in which the loan was taken out (the usual corporation tax due date). The charge is 32.5% of the loan balance (equal to the higher dividend tax rate) and is known as a ‘section 455’ charge. 

Bed and Breakfasting Rules

Before 2013 it was not uncommon for director-shareholders to replace the overdrawn amount just before the due date (thus avoiding the s 455 tax charge) and then withdraw the money soon afterwards (known as ‘bed and breakfasting). This way, it could be possible for the director to enjoy an interest free loan — potentially for years.

As such, HMRC introduced restrictions to strengthen the regime, notably where loan repayments totalling at least £5,000 are repaid and then further loans of at least £5,000 are made within 30 days. Under these ‘bed and breakfasting’ rules, the repayments are matched against the later loans, in effect saying that no repayment has been made and the s 455tax charge on the original loan amount stands. The s 455 tax is a temporary tax in that it is repaid if the loan is cleared – the repayment can be claimed nine months and one day after the end of the accounting period in which the loan was repaid. 

The Motive Test

There is an additional provision that operates where a s455 loan is £15,000 or greater. Under the ‘motive test’, if repayments have been made such that the ’30 days rule’ is not relevant, but at the time of repayment, arrangements have been made for new loans of at least £5,000 to replace some of the amount repaid, then the repayment will also be ‘matched’ as far as possible against the new chargeable payment instead of reducing the original s 455 charge.

As with the 30-day rule, this provision does not apply should arrangements be in place to repay via a bonus or dividend, as this will give rise to an income tax charge. For example, if a bonus payment (which is subject to PAYE/NIC) is used to clear the overdrawn DLA in full by the date that the corporation tax liability is due then the charge will not arise. HMRC accepts that the crediting of an interim dividend to a loan account represents ‘payment’ when the relevant book entry is made, as the amount is then ‘placed unreservedly’ at the disposal of the directors/shareholders as part of their current accounts with the company.

Should the director have insufficient funds to repay the loan and the company cannot pay a dividend or bonus, one way of deferring the s 455 charge is for the company to shorten the accounting period to a date before the borrowing took place. This postpones the repayment deadline to nine months after the next accounting period’s year end.

If the loan is outstanding at the end of the accounting period but cleared before the trigger date, it must still be reported to HMRC as part of the company tax return.

We have many conversations with our clients about Director Loan Accounts. If you have any questions relating to the topics raised in this article, email [email protected] or 0800 112 0880 and we will be happy to help.

This article is for information only.

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